Purchasing

Purchasing

Purchasing normally controls the greatest expenditure that a company has in its day-to-day operation. For this reason it is vital to enable the purchasing officer to be more effective in sourcing materials and services.

Aware provides all the information in a manner designed to make purchasing decisions rapid and effective, thus managing this function in a fraction of the time taken with other systems.
Supplier pricing tables are easily maintained based on purchasing transactions or electronic download. A complete purchasing history including pricing, delivery and quality is held by item for each supplier.
Purchased product or services may be sourced frm multiple suppliers with different prices, purchasing units, MOQ and lead times.

Replenishment requests may be generated automatically by MRP, Sales Orders, Work Orders, or can be created manually. These are then available for review by the purchasing officer. All available sources for each item may be reviewed and a different supplier selected. Purchase orders are created and sent by email, directly by fax or printed.

Authorization levels may be applied and if required an electronic request will be sent to an approver with the appropriate authorization level.

Overseas orders can be consolidated into a Shipment and tracked. Import costing provides rapid allocation of all costs associated with a shipment including currency conversion. Receipting of materials is by exception and can be into QA for inspection prior to the stock becoming available, or directly into store.
For items having customer back orders, an immediate allocation against their back orders is performed and picking lists printed to enable cross-docking.

Outside work or non-inventoried buy-ins are allocated directly to the work order to which they are linked.
Raw materials are allocated to work orders based on the required date of the materials.

Comprehensive Purchasing Reports are provided to enable management of outstanding orders, or to analyse Purchase History by Supplier or Item.

Expediting screens and reports show all items which may be running short prior to delivery.
Supplier Performance Reports analyse delivery in Full On Time Performance by your suppliers.
If you are forecasting or have significant forward orders, you are able to provide your suppliers with a forecast of requirements in order to shorten lead times and assist with supplier negotiation.