General Ledger

Aware General Ledger offers a unique combination of flexibility and simplicity for the user.
All the normal functions of a company’s financial transactions are performed with intuitive forms which are designed to eliminate error. Functions such as cashbook, bank reconciliation, credit-cards with expense allocation, general journals, recurring journals and standing journals are all provided.
End of month functions are almost eliminated because all transactions update through the General Ledger real time. There is flexibility to post transactions into both future periods and past periods when this is permitted.

Budgets may be held for multiple years and multiple budgets and/or forecasts may be held within a year. Budget creation may factor either existing budgets or historical actuals. Cash flow forecasts may be generated based on rules controlled by the users.

Financial reports may be produced for any accounting period at any time over the last two years.
Reports may show comparison with last year or budget, as well as each month across the page.
The Multi-Division & Multi-Company capability of the General ledger allows full financial reporting by company and division with complete flexibility for consolidation. Each company can trade in different countries with different currencies and tax regimes.

Financials – Debtors

Managing your debtors from an administration perspective becomes easy with Aware .
It offers complete flexibility of terms and settlement discounts. Payments received may be in any form including EFT, Credit Card, Cheque, Direct Debit or Cash and can be deposited immediately or held as unallocated funds to record the deposit later.

Any additional discounts taken (such as rebates or settlement discount) can be applied to various general ledger accounts. Foreign currency receipts allow for posting a variance amount into an exchange variance account.

Aging analysis is highly flexible and based on normal debtor terms as well as individual invoices.
Debtor payment history and average payment period are analysed and reported to management. Debtor cash flow analysis is prepared based on this information.

Statements may be printed at any time as at a specified date, and may be e-mailed directly to the debtor.
Credit limits are based on a dollar value credit limit and on aged outstandings.

Credit control allows sales orders to be taken as either COD or On-Hold when the customer is over their limit. A report on all customer transactions when over their limit is produced daily. On-Hold orders are displayed to an approver to release before shipment.

Financials – Creditors

Paying creditors effectively and optimising cash flow is the major function of Aware Creditors.
Invoices are matched with purchase orders and receipt of goods and/or services. Any variations are highlighted. Goods may be returned pending a credit.

Payment terms and planned payment days are held by supplier and invoice. Invoices due to reach settlement days are notified to the responsible person.

Cash flow reports are based on planned payment days with any loss of settlement terms assessed. Planned payments may be reviewed and approved on-line.

Payments may be by Cheque (computer printed), manual cheque, EFT, Bank Transfer, Letter of Credit, Credit Card or Cash.

When dealing in foreign currency the payments allow for posting of exchange rate variances.
Remittance advices may be e-mailed, faxed directly or printed.

A detailed history of all transactions is held and a drill down function provided eg Invoice – Invoice Line – Purchase Order – Purchase Request.